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Conference Rooms

Conference room setup and Zoom Rooms.

Meeting rooms that start on time: video bars, displays, microphones and network installed, tested and supported by one team.

At a glance
Rooms we build
Huddle, conference, boardroom, executive office
Platforms
Zoom Rooms, Microsoft Teams Rooms
Room systems
Neat and Crestron
Who installs
Regent5's own crew, cabling included
After install
Supported under the same IT agreement
What goes into a room

Six parts, and the one nobody sees is the one that fails.

Our crew
The cabling behind the wall

Network, power and display cabling run inside the wall before anything is mounted. No cable along the baseboard, no power strip on the table.

Video bar or room system

An all-in-one bar for a huddle room, a camera and processor for a boardroom. Sized for the room, not for the catalog.

Displays

The right size for the seat furthest away, mounted at the right height, on a mount that will hold it for ten years.

Microphones and acoustics

The far end hears everyone, not just the person nearest the bar. Sometimes that is a second microphone. Sometimes it is a rug.

The room account

Zoom Rooms or Teams Rooms set up as a room, so meetings start from the calendar with one tap and nobody plugs in a laptop.

Support afterwards

Firmware, the room account and the network behind it are managed by the same IT team. When the room says it is offline, we already know.

How a room gets built

From walkthrough to the first meeting.

01
Walkthrough

Room size, seating, light, where the display goes, and what the wall is made of.

02
Design and quote

Equipment list, a drawing of the cabling and mounting, and the network it needs. Quoted per room.

03
Install

Our crew runs the cabling and mounts the hardware. The IT team sets up the room account and tests a real call.

04
Handover

A ten minute walkthrough for your team, a one-page guide on the wall if you want one, and the room on the support agreement.

Photo: Neat bar on wall, display mounted, clean table
Why it matters

One team for the wall, the hardware and the account.

A conference room has three vendors in most offices: the cabling contractor, the AV installer and the IT company that owns the Zoom account. When the room does not work, each one points at the other two. Regent5 IT is all three, so there is one number to call and one person who knows which port the bar is on.

Straight talk

Three things we will tell you before you buy.

Zoom Rooms or Teams Rooms

Match the platform your office already meets on. Both run on the same hardware, and switching later is possible but not free.

Reusing existing displays

Often yes, if the display has the right inputs and is the right size for the room. We will say so if it is not.

What a small room needs

A video bar, a display, the cabling and a room account. Not a rack of equipment. Most huddle rooms are a one day install.

Questions

About conference rooms

Should we choose Zoom Rooms or Microsoft Teams Rooms?

Whichever your office already meets on. The hardware is largely the same. We set up either, and we will say if we think you are choosing against your own habits.

What equipment does a small conference room need?

A video bar, a display, in-wall cabling and a room account. A huddle room is usually a one day install.

How long does a conference room installation take?

A huddle room, about a day. A boardroom with a camera, processor and multiple microphones, two to three days, plus cabling if the walls are closed.

Can we reuse our existing displays?

Often, if they have the right inputs and suit the room. We check during the walkthrough and tell you either way.

Do you support rooms after installation?

Yes. Firmware, the room account and the network behind the room are managed by the same IT team under your agreement.

Can you set up a video room in a home office?

Yes. For partners and founders we support at the office, a home study gets the same setup, through our private clients service.

Related

Usually paired with

Let's talk about your office.

Thirty minutes on site. You get a written picture of your network, devices and rooms, whether or not you hire us.